In the e-Discovery world, it seems article after article talks about e-Discovery cases being complex, involving complicated processes and containing huge amounts (hundreds of megabytes or terabytes) of data, challenging questions of law, myriad custodians and bizarre deadlines. And these few seem to get almost all e-Discovery “air-time”.
Most e-Discovery cases are relatively simple, contain under 5gb of data, have less than 5 custodians and essentially involve two e-Discovery steps:
- Collect and load data from the custodians, and
- Review for responsiveness and privilege
Why? Let's look at several basic assumptions about small cases.
First, the evidence is normally live data in native format – handed to the lawyer on CDs or DVDs, or on a thumb or external hard drive.
Second, the file types are going to typically be those created by common programs used for email (Outlook, Lotus Notes, Thunderbird, etc.) , word processing (Word, WP) and other office functions (PDF, JPG, TIF, etc.).
And third, small cases demand applications that can easily be installed on one computer for processing and review.
These are simply normal features of MasterFile and file types it loads and handles on a routine basis: a few clicks loads electronic files in batch for review – all for a one time application software cost that not only covers small case e-Discovery, but the final phases of the case, litigation support/case Analysis and production, as well.
Being able to handle e-discovery affordably and efficiently for smaller cases, even up to rarer 20gb-30gb dataset sizes, is more critical for the small or solo firm. With MasterFile’s point-and-click loading and quick processing you have the right tools at your fingertips for small case e-Discovery to “do it yourself” 95% of the time – slashing review and giving you immediate visibility to case facts for analysis.
MasterFile’s Load’n Go E-Discovery Platform is the perfect solution for smaller e-Discovery matters because sometimes simplicity is simply enough.
Phase 1: Loading and indexing with MasterFile's Express Load
Traditionally, electronic documents required time-consuming and costly pre-processing and conversion to TIFF format before they could be loaded. Plus hosted e-discovery services charge you matter and user set up fees and document loading and storage fees.
MasterFile's easy to use Express Load is the new, smarter approach for small and solo practices that lets you load documents and e-mail directly in native format for affordable, self-managed e-discovery. A few clicks, and you're good to go. Additional documents can be added any time. And MasterFile's multi-threaded architecture lets you load concurrently from multiple workstations. As documents are loaded, MasterFile indexes them in the background, so searching and cull down can start almost immediately.
Learn more about Express Load
Learn more about handling millions of documents
Phase 2: Rapid bulk culling of irrelevant documents
Today's volume of electronic documents and e-mail has made conducting e-discovery reviews an overwhelming and dreaded task particularly for smaller law firms. Without the correct tools to prune the document set, law firms can't review the relevant documents and make rapid assessments of a case's merits.
MasterFile's Evidence Cruncher and Load 'n Go E-Discovery Platform's provide key features for searching and culling:
- Review e-mail by domain
Two clicks and you can instantly see all e-mails to or from domains to isolate and eliminate spam, personal or other irrelevant e-mails.
- Advanced search
MasterFile provides advanced searching based on authors, recipients, subject, attachment names, attachment types, date range, tags, and comments. It supports word variants, Boolean, wildcard, fuzzy, proximity and multi-lingual searches.
- Relevance rank
Relevance ranking displays the most pertinent documents first.
Text is extracted from documents and e-mails and search terms are highlighted allowing you to quickly find what you are looking for. E-mail content is automatically extracting during loading. Text from electronic or image documents requiring OCR are processed by MasterFile's Evidence Cruncher.
Documents identified as irrelevant or privileged can be flagged and removed from view leaving just the much smaller set of responsive documents for near-duplicate processing.
Phase 3: Near-duplicate clustering, deduplication, and discussion threading
MasterFile supports Equivio NearDuplicates which groups e-mail conversation threads together and creates clusters of near-duplicate documents, reducing the volume of documents to review in detail. Identifying the participants in a conversation thread lets you quickly know who knew what when.
Phase 4: Detailed review to extract key evidence from responsives
Once the initial document set has been culled, the remainder can go through detailed review to identify responsives and also extract the key evidence into MasterFile's exclusive Extract Repository to let you set out and substantiate facts and issues during case analysis.
Learn more about MasterFile's exclusive Extract Repository
Learn more about MasterFile's Advanced Case Analysis tools
Phase 5: Production
MasterFile can produce documents in PDF, TIFF and native format. Unlike conventional systems which force you into a "document production" mode that requires you to finish the production at one sitting, MasterFile's novel, easy to understand process separates the collaborative selection of documents to produce from their actual production so each can proceed, independently and incrementally.
Learn more about MasterFile's Production capabilities
Related articles from our newsletter: